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Facility Rentals

FACILITY RENTALS

Update: August 16, 2023

 

The Facility Rentals Department of the Board of Education of School District No. 61 (Greater Victoria) is responsible for administering the rental of school facilities to internal and external clients. All permit requests, internal and external, must go through the Facility Rentals Department for approval by using the ebase website.

Due to safety concerns, nut and nut products, shellfish, and latex (e.g., balloons) are common allergens and pose a significant health risk to students and community members. Permit holders are requested to refrain from bringing these materials into District facilities.

Any substance use such as alcohol, cannabis, tobacco, and vaping are not permitted in or on any School District property including private vehicles on school property. Breach of this requirement will be grounds for the School District to cancel the group’s access to District property.

Booking Priority:

  1. School Use
  2. Other School District 61 Programs
  3. Joint Use Agreements
  4. Community Use

Application Timelines:

Historical Clients have the opportunity to renew previous year’s permits in accordance with the Booking Deadline dates shown in the table below.

Booking TimelineClientFacility TypeBooking Window
Deadline: June 15SchoolIndoor / OutdoorSeptember through following June
Deadline: July 15Historical ClientIndoorSeptember through following June
July 16 - August 14Booking Blackout Period
Beginning August 15New ClientIndoorSeptember through following June
Deadline: December 15Historical ClientOutdoorMarch through October
December 16 - January 14Booking Blackout Period
Beginning January 15New ClientOutdoorMarch through October

After the above deadlines have passed, all rental requests including historical and new clients will be filled on a first come, first served basis.
Please note access during the months of September, December, March, and June may be limited due to school breaks and the number of school related activities.

Upon receipt of your online submission, the Rentals Department will confirm your request with the School and Facilities Departments to ensure there are no conflicts.

Once your permit request is approved, a copy will be emailed to you.

 

Disclaimer

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