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Approved Motions 2023-2024

DateApproved MotionsAction
September 25, 2023That the May 31, 2023 Regular Board minutes be approved.
September 25, 2023That the June 19, 2023 Regular Board minutes be approved.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy 5150 Sanctuary Schools.Policy 5150 Sanctuary Schools will be posted on the District website.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve new Regulation 5150 Sanctuary Schools at the September 25, 2023 Board of Education meeting.Regulation 5150 Sanctuary Schools will be posted on the District website.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend Draft New Policy XXXX International Student Enrollment, 3.0 Policy,
3.7 The Board of Education directs that prior to considering International School enrollment schools must make every reasonable effort to confirm that there is adequate space, educational programs, and instructional support available for school age children resident in the school district.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend Draft New Policy XXXX International Student Enrollment, 3.0 Policy,
3.3 The Board of Education acknowledges that marketing and recruiting activities are carried out to attract international students to the school district as described in the supporting regulation.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) refer the draft Policy XXXX International Education Enrollment and draft Regulation XXXX International Education Enrollment with the relevant additional data to the Education Policy and Directions Committee meeting October 16, 2023.Draft Policy XXXX International Education Enrollment and draft Regulation XXXX International Education Enrollment with the relevant additional data will go to the Education Policy and Directions Committee meeting October 16, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub-Committee to review Policy 5123 Student Placement.Policy Sub-Committee to review Policy 5123 Student Placement.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct Policy Sub-Committee to review draft administrative regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach.Policy Sub-Committee to review draft administrative regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) adopt the Draft Climate Action Plan and annually review progress toward implementation of the Climate Action Plan.Annually review progress toward implementation of the Climate Action Plan.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $6,841,658 of the operating surplus as follows: 1) internally restricted $6,224,545, and 2) unrestricted (contingency) $617,113.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2023; AND FURTHER that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board.Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the Financial Statement Discussion and Analysis Report for the year ended June 30, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the Multi-Year Financial Plan 2023-2026.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2022 to June 30, 2023; AND FURTHER that the approved schedules be posted to the District website.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the Enhancing Student Learning Annual Report 2023-2024, as presented.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the 2023-2024 School Plans as presented.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-02 Capital Plan 2023/24.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
1. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated September 15, 2023, is hereby adopted.
2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02.
Read a first time this 25th day of September, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-02 Capital Plan 2023/24.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(e) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(f) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(g) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(h) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
3. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated September 15, 2023, is hereby adopted.
4. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02.
Read a second time this 25th day of September, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02 at the September 25, 2023 Board meeting.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-02 Capital Plan 2023/24.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(i) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(j) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(k) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(l) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
5. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated September 15, 2023, is hereby adopted.
6. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-02.
Read a third time this 25th day of September, 2023, and finally passed and adopted the 25th day of September, 2023.
September 25, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Five-Year Capital Plan (School Food Infrastructure Program) for 2024-2025, as provided on the Five-Year Capital Plan Summary for 2024-2025.
October 30, 2023That the September 25, 2023 Regular Board minutes be approved.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve recommended motions 1 and 2 from the October 16, 2023 Education Policy and Directions Committee meeting.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) send Draft Policy 6163.1 Learning Resources to stakeholders and partners for feedback and bring back to the December 4, 2023 Education Policy and Directions committee meeting.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend New Policy XXXX International Student Enrollment.
3.9 The total annual international student enrollment, and the allocation of international student enrollment as a percentage of a school’s population will be reviewed by the Board of Education. The Superintendent will provide the Board with a bi-annual report in November and April on the International Student Program including the current student enrollment and any recommendations for future enrollment levels which will be based on the availability of space in the immediate and projected future (at least three years). during the International Student Program annual reporting process.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve New Policy XXXX International Student Enrollment as amended.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) refer Draft Regulation XXXX International Student Enrollment to the Policy Sub-Committee for further development be brought back to the Education Policy and Directions committee meeting November 6, 2023.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to provide the Board with a report at the November 6, 2023 Education Policy and Directions committee meeting on the International Student Program including the current student enrollment levels which will be based on the availability of space in the immediate and projected future (at least three years),
And FURTHER
Include the capacity of each school (Elementary, Middle and Secondary), and at least three years of transfer data broken down by each of the Board of Education’s Student Enrollment Priorities.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve recommended motions 1 to 5 from the October 23, 2023 Operations Policy and Planning Committee meeting.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 3170 Operating Surplus.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) accept the September 2023 Quarterly Financial Report as presented to the Audit Sub-Committee.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) extend its support in principle until October 2025 for the proposed artificial turf field project at Spectrum Community School, at no cost to the Board;
AND FURTHER THAT
Staff be directed to update the Board once funding has been secured by the STAR Committee.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Facilities Ad Hoc Committee to provide the Board of Education with an update on progress in relation to implementation of the current Long Range Facilities Plan, and any recommendations for review to the Operations Policy and Planning Standing Committee;
AND FURTHER THAT
The Facilities Plan Ad Hoc Committee provide an update at the Operations Policy and Planning Standing Committee in February 2024.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to review Policy 5145 Police Questioning of Students in School and bring recommendations for the Board's consideration to the December 2023 Education Policy and Directions Standing Committee meeting.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve revised Policy 8400 Whistleblower Protection and accept Administrative Regulation 8400 Whistleblower Protection.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
October 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to reach out to the Friends of Bowker Creek to set up a mutual time to meet to discuss the letter.Chair to reach out to the Friends of Bowker Creek to set up a mutual time to meet to discuss the letter.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to incorporate provincial and local reporting data releases into the corresponding month of the Board Work Plan including but not limited to the HAWD report in December and the EDI or MDI in February-March.Superintendent to incorporate provincial and local reporting data releases into the corresponding month of the Board Work Plan including but not limited to the HAWD report in December and the EDI or MDI in February-March.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the 2024-2025 Budget Process and schedule.2024-2025 Budget Process and schedule was approved.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair and a Trustee of her choice to work with the Superintendent to further develop Draft Regulation 5128 International Student Enrollment and bring back to the December 11, 2023 Board of Education meeting.Board Chair and a Trustee of her choice to work with the Superintendent to further develop Draft Regulation 5128 International Student Enrollment and bring back to the December 11, 2023 Board of Education meeting.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) accept Administrative Regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach as presented on November 27, 2023.
AND FURTHER,
Direct the Superintendent to bring the Administrative Regulations to the Board of Education for review within one year at the Operations Policy and Planning meeting in November 2024.
Administrative Regulations 1161.2 Privacy Management Program, 1161.3 Privacy Impact Assessments and 1161.4 Critical Incident and Privacy Breach were accepted and will be posted on the District website.
Superintendent to bring the Administrative Regulations to the Board of Education for review within one year at the Operations Policy and Planning meeting in November 2024
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve draft Policy 1450 Scent Sensitive Workplace.Policy 1450 Scent Sensitive Workplace was approved and posted to the District website.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) Caledonia Electrical Distribution and Telecommunication Transmission Disposal (Right-of-Way) of Real Property Bylaw 24-01, being a bylaw to grant a Statutory Right-of-Way to BC Hydro and TELUS on the Caledonia Redevelopment property beside Victoria High School legally described as PID: 031-731-848, Lot A, Sections 50 and 53 Spring Ridge, Victoria City, District Plan EPP88786 in respect of civil infrastructure associated with the underground distribution of electricity by BC Hydro and telecommunications and data transmission by TELUS and related works:

Read a first time the 14th day of November, 2023;
Read a second time the 14th day of November, 2023;
Read a third time, passed and adopted this 27th day of November, 2023;

and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this bylaw on behalf of the Board.
Secretary-Treasurer and the Board Chair were authorized to execute and seal this bylaw on behalf of the Board
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) move the approved motion “That the Board of Education of School District No. 61 (Greater Victoria) approve the proposed Five-Year Capital Plan (School Food Infrastructure Program) for 2023-2024, as provided on the Five-Year Capital Plan Summary for 2023-2024.” and the voting results to the public.
November 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to report out the following at the November 2023 Regular Board meeting: The agreement for purchase and sale with Vic Hospice for 1.28 acres on Richmond Road was mutually terminated.

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