㽶ֱ

Approved Motions – Archived 2022-2023

DateApproved MotionsAction
September 26, 2022"At its September 21, 2020 Regular Open Board meeting, the Board carried the following resolution: That the Board of Education of School District No.61 (Greater Victoria) adopt the draft Superintendent Evaluation Policy Option 2 as presented; AND FURTHER That the policy remain in draft until the first evaluation is concluded; AND FURTHER That the Board review the draft Superintendent Evaluation policy immediately after completing the Superintendent Evaluation process." That the Board of Education of School District No. 61 (Greater Victoria) rescind the second part of the original motion from September 21, 2020. “That the Board of Education of School District No.61 (Greater Victoria) adopt the draft Superintendent Evaluation Policy Option 2 as presented; AND FURTHER That the policy remain in draft until the first evaluation is concluded.The Superintendent Evaluation Policy has been approved as amended.
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) move Draft Policy 2100.1 Superintendent Evaluation adopted in September 2020, out of draft and formally adopt as presented, to establish the process for evaluating the Superintendent and review policy after each evaluation.That the Board of Education of School District No. 61 (Greater Victoria) move Draft Policy 2100.1 Superintendent Evaluation adopted in September 2020, out of draft and formally adopt as presented, to establish the process for evaluating the Superintendent and review policy after each evaluation.
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve new Policy, Role of the Trustee.New Policy, Role of the Trustee.
September 26, 2022WHEREAS the Board of Education of School District No. 61 (Greater Victoria) approved its 2023-2024 Five Year Capital Plan in June 2022 and wishes to revise the Minor Capital projects in the approve plan; BE IT RESOLVED that the Board of Education of School District No. 61 (Greater Victoria) approve the revised Minor Capital projects in the 2023-2024 Annual Five Year Capital Plan, as presented.Board of Education of School District No. 61 (Greater Victoria) approve the revised Minor Capital projects in the 2023-2024 Annual Five Year Capital Plan
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve the Audited Financial Statements of School District No. 61 (Greater Victoria) for the year ended June 30, 2022; AND FURTHER that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board.Board Chair, the Superintendent and the Secretary-Treasurer be authorized to affix their signatures to the statements, where applicable, on behalf of the Board
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve the Financial Statement Discussion and Analysis Report for the year ended June 30, 2022.Approval the Financial Statement Discussion and Analysis Report for the year ended June 30, 2022
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve the appropriation of $8,218,621 of the operating surplus as follows: 1) internally restricted $6,717,367, and 2) unrestricted (contingency) $1,501,254.Appropriation of $8,218,621 of the operating surplus as follows: 1) internally restricted $6,717,367, and 2) unrestricted (contingency) $1,501,254.
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) allocate the total net Caledonia land exchange and disposal proceeds from the Local Capital reserve for the purpose of: 1) District contribution to Victoria High School Seismic Capital Project $2,600,000 as set out by the Ministry of Education and Child Care, and 2) Amenities for Victoria High School Seismic Capital Project $557,564.Total net Caledonia land exchange and disposal proceeds from the Local Capital reserve for the purpose of: 1) District contribution to Victoria High School Seismic Capital Project $2,600,000 as set out by the Ministry of Education and Child Care, and 2) Amenities for Victoria High School Seismic Capital Project $557,564.
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve the schedules as required by the Financial Information Act for the period July 1, 2021 to June 30, 2022; AND FURTHER that the approved schedules be posted to the District website.Financial Information Act for the period July 1, 2021 to June 30, 2022; AND FURTHER that the approved schedules be posted to the District website.
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2022-2023 Board and Standing Committee meeting dates, as presented.District staff post the revised 2022-2023 Board and Standing Committee meeting dates.
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve the Framework for Enhancing Student Learning, as presented.Framework for Enhancing Student Learning sent to the Ministry by September 30, 2022.
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve 2023-2024 Budget Development Process, as presented.2023-2024 Budget Development Process meetings be setup by District staff.
September 26, 2022That the Board of Education of School District No. 61 (Greater Victoria) follow Bylaw 9360.01 and read the questions provided by the public into the record.Questions provided by the public were read into the record.
October 24, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2022-2023 Board and Standing Committee meeting dates, as presented.Revised 2022-2023 Board and Standing Committee meeting dates posted on the District website.
October 24, 2022That the Board of Education of School District No. 61 (Greater Victoria) extend its support in principle until October 2023, the proposed artificial turf field project at Spectrum Community School, at no cost to the Board; AND FURTHER THAT Staff be directed to update the Board once funding has been secured by the STAR Committee.Staff be directed to update the Board once funding has been secured by the STAR Committee.
October 24, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve the installation of four video cameras at four locations at Colquitz Middle School bus compound as presented.Installation of four video cameras at four locations at Colquitz Middle School bus compound.
November 28, 2022That the Board of Education of School District No. 61 (Greater Victoria) approve the Cedar Hill Middle School Design as presented.Cedar Hill Middle School Design approved as presented.
November 28, 2022That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to respond to the letters received by the Board from VCPAC dated October 12, 2022 and GVTA dated October 17, 2022.Chair Duncan to respond to the letters received by the Board from VCPAC dated October 12, 2022 and GVTA dated October 17, 2022.
November 28, 2022That the Board of Education of School District No. 61 (Greater Victoria) accept the September 2022 Quarterly Financial Report as presented to the Audit Committee.Accept the September 2022 Quarterly Financial Report as presented to the Audit Committee.
November 28, 2022That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.None.
November 28, 2022That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.None.
December 12, 2022That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub-Committee to review the current policies regarding legal services and make recommendations as needed to the Board.
Policy Sub-Committee to review the current policies regarding legal services and make recommendations as needed to the Board.
December 12, 2022That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
None.
December 12, 2022That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
None.
December 12, 2022That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to identify options and provide recommendations to the Board on using funds coming out of revised budget allocations toward custodial deficits.
Superintendent to identify options and provide recommendations to the Board on using funds coming out of revised budget allocations toward custodial deficits.
December 12, 2022That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update the gender language in all Bylaws of the Board.
Read a first time this 12th day of December 2022.
None.
December 12, 2022That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update the gender language in all Bylaws of the Board.
Read a second time this 12th day of December 2022.
None.
December 12, 2022That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the motion “That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update the gender language in all Bylaws of the Board” at the December 12, 2022 Board meeting.
None.
December 12, 2022That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to update the gender language in all Bylaws of the Board.
Read a third time this 12th of December 2022, and finally passed and adopted this 12th day of December 2022.
Superintendent to update the gender language in all Bylaws of the Board.
January 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) Refer B.1. December 13, 2022, GVTA to SD61, Indigenous Graduation Requirement letter to the February 6, 2023 Education Policy and Directions Committee meeting.Refer B.1. December 13, 2022, GVTA to SD61, Indigenous Graduation Requirement letter to the February 6, 2023 Education Policy and Directions Committee meeting.
January 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Province on behalf of the Board expressing support for an EA Standards of Practice (as stated in the letter from VCPAC on December 5, 2022).Chair to write a letter to the Province on behalf of the Board expressing support for an EA Standards of Practice (as stated in the letter from VCPAC on December 5, 2022).
January 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to work with Victoria Confederation of Parent Advisory Councils (VCPAC) to develop a communication protocol to support the parents' advisory councils (PAC) to communicate with PAC members in their school communities.Superintendent to work with Victoria Confederation of Parent Advisory Councils (VCPAC) to develop a communication protocol to support the parents' advisory councils (PAC) to communicate with PAC members in their school communities.
January 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to hire and dispatch up to ten (10) additional CUPE 382 custodial employees for the remainder of the 2022-2023 school year, and allocate budget to the custodial relief account to a maximum of $209,068 subject to the availability of budget in the 2022-2023 amended annual budget process,

AND FURTHER to commence conversations with CUPE 382 regarding custodial service levels for the 2023-2024 school year, and any potential efficiencies,

AND FURTHER to recommend custodial service levels for the 2023-2024 school year, including budget implications, for consideration in the 2023-2024 annual budget process.
Superintendent to hire and dispatch up to ten (10) additional CUPE 382 custodial employees for the remainder of the 2022-2023 school year, and allocate budget to the custodial relief account to a maximum of $209,068 subject to the availability of budget in the 2022-2023 amended annual budget process,

AND FURTHER to commence conversations with CUPE 382 regarding custodial service levels for the 2023-2024 school year, and any potential efficiencies,

AND FURTHER to recommend custodial service levels for the 2023-2024 school year, including budget implications, for consideration in the 2023-2024 annual budget process.
January 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Values and Guiding Principles, as presented.Budget Advisory Committee Revise the values and guiding principals
January 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) Direct the Superintendent to meet with the four houses to review and provide feedback on the number of committee members they would like to have on the Budget Advisory Committee Terms of Reference.Superintendent to meet with the four houses to review and provide feedback on the number of committee members they would like to have on the Budget Advisory Committee Terms of Reference.
January 30, 2023That the motion “That the Board of Education of School District No. 61 (Greater Victoria) approve the revised Budget Advisory Ad Hoc Committee Terms of Reference, as presented,” be tabled until the Superintendent reports back on the Budget Advisory Committee Terms of Reference.Motion Tabled
January 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the revised 2023-2024 Budget Process Timeline, as presented.Budget Advisory Committee approved revised 2023-2024 Budget Process Timeline, as presented.
January 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
January 30, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
February 27, 2023That the June 22, 2022 Regular Board minutes be approved with the following amendment.

Under F. Question Period add the following question from the public:

Q. In the past two months, the district has spent close to $200,000 on legal fees while the Supreme Court heard the recently concluded case involving two suspended trustees. In this case, does the board agree that the decision to pursue legal action against trustees was both optional and avoidable, and can the board explain why it opted to litigate this case at its students' expense instead of investing the district's resources into programs that benefit students more directly (such as music programming, custodial staffing, and so on)?

Question was ruled out of order by the Board Chair Ryan Painter.
June 22, 2023 Board meeting minutes were amended.
February 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the International student fees for the 2023-2024 school year.None.
February 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Chair to write a letter to the Ministry of Education and childcare advocating for the funding to allow teachers time to plan, collaborate and learn together, as well as provide the resources, to deliver the new Indigenous Grad requirements (courses) successfully.Chair to write a letter to the Ministry of Education and childcare advocating for the funding to allow teachers time to plan, collaborate and learn together, as well as provide the resources, to deliver the new Indigenous Grad requirements (courses) successfully.
February 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the posting of the following 2023/2024 and 2024/2025 school calendars on the School District’s website for a period of one month:

2023/2024 School Calendar*
School Opening September 5, 2023
First non-instructional day September 22, 2023
National Day for Truth and Reconciliation October 2, 2023
Thanksgiving October 9, 2023
Second non-instructional day October 20, 2023
(Province wide)
Remembrance Day November 13, 2023
Third non-instructional day November 20, 2023
Schools close for Winter vacation December 22, 2023
Schools re-open after Winter vacation January 8, 2024
Fourth non-instructional day February 16, 2024
Family Day February 19, 2024
Schools close for Spring vacation March 15, 2024
Schools re-open after Spring vacation April 3, 2024
Good Friday March 29, 2024
Easter Monday April 1, 2024
Fifth non-instructional day May 17, 2024
Victoria Day May 20, 2024
Administrative Day and School Closing June 28, 2024
• Sixth non-instructional day to be chosen by each school
2024/2025 School Calendar*
School Opening September 3, 2024
First non-instructional day September 23, 2024
National Day for Truth and Reconciliation September 30, 2024
Thanksgiving October 14, 2024
Second non-instructional day October 25, 2024
(Province wide)
Remembrance Day November 11, 2024
Third non-instructional day November 22, 2024
Schools close for Winter vacation December 20, 2024
Schools re-open after Winter vacation January 6, 2025
Fourth non-instructional day February 14, 2025
Family Day February 17, 2025
Schools close for Spring vacation March 14, 2025
Schools re-open after Spring vacation March 31, 2025
Good Friday April 18, 2025
Easter Monday April 21, 2025
Fifth non-instructional day May 16, 2025
Victoria Day May 19, 2025
Administrative Day and School Closing June 27, 2025
• Sixth non-instructional day to be chosen by each school
Calendars will be posted on the district site for one month.
February 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) accept the December 2022 Quarterly Financial Report as presented to the Audit Committee.None.
February 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.
February 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.
February 27, 2023That the School District No. 61 (Greater Victoria) 2022-2023 Amended Annual Budget Bylaw in the amount of $289,487,489 be:
Read a first time the 27th day of February, 2023.
February 27, 2023That the School District No. 61 (Greater Victoria) 2022-2023 Amended Annual Budget Bylaw in the amount of $289,487,489 be:
Read a second time the 27th day of February, 2023.
February 27, 2023That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2022-2023 Amended Annual Budget Bylaw at the Regular Board meeting on February 27, 2023.
February 27, 2023That the School District No. 61 (Greater Victoria) 2022-2023 Amended Annual Budget Bylaw in the amount of $289,487,489 be:
Read a third time, passed and adopted the 27th day of February, 2023;
And that the Secretary-Treasurer and the Board Chair be authorized be authorized to sign, seal and execute this Bylaw on behalf of the Board.
Secretary-Treasurer and the Board Chair be authorized be authorized to sign, seal and execute this Bylaw on behalf of the Board.
March 13, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to consider the Sanctuary School policy proposal submitted at the 6 March 2023 Education Policy and Directions Committee by reference to Sanctuary School policies implemented by other School Districts in BC and relevant provincial policy;
AND FURTHER
Provide recommendations to the Board though the Education Policy and Directions Committee by the May 2023 meeting.
Policy Sub Committee to consider the Sanctuary School policy proposal submitted at the 6 March 2023 Education Policy and Directions Committee by reference to Sanctuary School policies implemented by other School Districts in BC and relevant provincial policy;
AND FURTHER
Provide recommendations to the Board though the Education Policy and Directions Committee by the May 2023 meeting.
March 13, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub-committee to examine and review the process and guidelines in place for Program Accreditation and Evaluation (reviews) relating to provisions made in Policy and Regulations 6162.8 and provide recommendations to the Board through the Education Policy and Directions Committee for any necessary additions or changes.Policy Sub-committee to examine and review the process and guidelines in place for Program Accreditation and Evaluation (reviews) relating to provisions made in Policy and Regulations 6162.8 and provide recommendations to the Board through the Education Policy and Directions Committee for any necessary additions or changes.
March 13, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to examine and review the process and guidelines in place for Consultation relating to provisions made in Policy and Regulation 1163 and provide recommendations to the Board through the Education Policy and Directions Committee for any necessary additions or changes.Policy Sub Committee to examine and review the process and guidelines in place for Consultation relating to provisions made in Policy and Regulation 1163 and provide recommendations to the Board through the Education Policy and Directions Committee for any necessary additions or changes.
March 13, 2023That the Board of Education of School District No. 61 (Greater Victoria) adopt the Policy Sub-Committee Terms of Reference, as amended.None
March 13, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.None
March 13, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.None
March 13, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to implement a District wide discretionary spending freeze for the remainder of the 2022-23 financial year effective immediately.Superintendent to implement a District wide discretionary spending freeze for the remainder of the 2022-23 financial year effective immediately.
March 13, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent for the 2023-2024 school year to work with families to ensure every effort is made to place the 192 waitlisted students in schools that meet their needs and follows the rules set out in the District student enrollment priorities.Superintendent for the 2023-2024 school year to work with families to ensure every effort is made to place the 192 waitlisted students in schools that meet their needs and follows the rules set out in the District student enrollment priorities.
April 4, 2023That the motion “That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $298,348,303 be:
Read a first time the 04 day of April, 2023.” Be tabled to the April 6, 2023 Special Board Budget meeting.
Motion was tabled to the April 6, 2023 Special Board Budget Meeting
April 4, 2023That the motion “That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $298,348,303 be:
Read a second time the 4th day of April, 2023.” Be tabled to the April 6, 2023 Special Board Budget meeting.
Motion was tabled to the April 6, 2023 Special Board Budget Meeting
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) reduce the International Student Program (ISP) labour settlement funding by the remaining 2/3 balance in the amount of $345,353 (for a total reduction of $518,030) to be reallocated to fund five FTE Elementary and Middle School custodians with 5am starts for an additional $137,767 (for a total addition of $346,129), and a total of $226,450 to be allocated to fund Middle school music, and Middle school music would remain with a reduction of $18,864 with the shortfall of $18,864 to be taken from the Contingency.Motion was amended
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) reduce the International Student Program (ISP) labour settlement funding by the remaining 2/3 balance in the amount of $345,353 (for a total reduction of $518,030) to be reallocated to fund five FTE Elementary and Middle School custodians with 5am starts for an additional $137,767 (for a total addition of $346,129), and a total of $226,450 to be allocated to fund Middle school music, with the shortfall of $18,864 to be taken from the Contingency.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) fund elementary strings with six schools having strings as prep at a cost of $205,351 by removing the staff recommendation for elementary strings of $91,675 and taking the shortfall of $113,676 from the Contingency.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) reduce the budget by $10,000 for Trustee Professional Development and Travel for the 2023-2024 school year and add the savings into the Contingency.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) end its membership with the British Columbia School Trustees Association (BCSTA) as soon as possible for the 2023-2024 school year for a savings of $61,660 to be added into the Contingency.Motion Carried
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) reduce the Communications and Community Engagement department budget by a total of $126,007 and add the additional $46,269 savings into the Contingency.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) add $64,172 to fund ECE or EA positions at the Primary (K-3) level at five equity seeking schools and take the shortfall from the Contingency.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to remove the 0.10 FTE reduction to SJ Burnside administrative time for a savings of $12,834 and fund it from the Contingency.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) add $48,000 to the budget for Mental Health Professional Development and take the shortfall from the Contingency.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) further reduce the Communications and Community Engagement department services and supplies budget by $20,000 $13,000 and add the savings to the Contingency.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) further reduce the Communications and Community Engagement department services and supplies budget by $13,000 and add the savings to the Contingency.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $300,728,210 be:
Read a first time the 6th day of April, 2023.
Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $300,728,210 be:
Read a second time the 6th day of April, 2023.
Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of the 2023-2024 Annual Budget Bylaw at the Open Board meeting on April 6, 2023.Motion Carried Unanimously
April 6, 2023That the Board of Education of School District No. 61 (Greater Victoria) 2023-2024 Annual Budget Bylaw in the amount of $300,728,210 be:
Read a third time, passed and adopted, the 6th day of April, 2023.
And that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this bylaw on behalf of the Board.
Motion Carried Unanimously
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) add the following items to the Board Work Plan:
i. Each December conduct an annual review of Appeal Bylaw 9331.1 which aligns with the Board’s obligation to review both the Appeal Bylaw and the associated feedback forms.
ii. Each May review Ad Hoc Committees that may need to be concluded via Board motion.
iii. Each June Trustees will provide the Board with a report pertaining to their work on Ad Hoc Committees during the year.
Add to the Board Work Plan:
i. Each December conduct an annual review of Appeal Bylaw 9331.1 which aligns with the Board’s obligation to review both the Appeal Bylaw and the associated feedback forms.
ii. Each May review Ad Hoc Committees that may need to be concluded via Board motion.
iii. Each June Trustees will provide the Board with a report pertaining to their work on Ad Hoc Committees during the year.
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Policy Sub Committee to recommend a policy and regulation on international student enrollment with particular reference to the Surrey School District policy and regulation;
AND FURTHER
Present the recommendations to the Education Policy and Directions Standing Committee in June 2023.
Policy Sub Committee to recommend a policy and regulation on international student enrollment with particular reference to the Surrey School District policy and regulation;
AND FURTHER
Present the recommendations to the Education Policy and Directions Standing Committee in June 2023.
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write to the Minister of Education and Child Care, Minister of Finance and Premier advocating for additional funding.Board Chair to write to the Minister of Education and Child Care, Minister of Finance and Premier advocating for additional funding.
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Superintendent's report as presented.Motion Carried Unanimously
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the 2023/2024 and 2024/2025 school calendars.

2023/2024 School Calendar*
School Opening September 5, 2023
First non-instructional day September 22, 2023
National Day for Truth and Reconciliation October 2, 2023
Thanksgiving October 9, 2023
Second non-instructional day October 20, 2023
(Province wide)
Remembrance Day November 13, 2023
Third non-instructional day November 20, 2023
Schools close for Winter vacation December 22, 2023
Schools re-open after Winter vacation January 8, 2024
Fourth non-instructional day February 16, 2024
Family Day February 19, 2024
Schools close for Spring vacation March 15, 2024
Schools re-open after Spring vacation April 3, 2024
Good Friday March 29, 2024
Easter Monday April 1, 2024
Fifth non-instructional day May 17, 2024
Victoria Day May 20, 2024
Administrative Day and School Closing June 28, 2024
• Sixth non-instructional day to be chosen by each school

2024/2025 School Calendar*
School Opening September 3, 2024
First non-instructional day September 23, 2024
National Day for Truth and Reconciliation September 30, 2024
Thanksgiving October 14, 2024
Second non-instructional day October 25, 2024
(Province wide)
Remembrance Day November 11, 2024
Third non-instructional day November 22, 2024
Schools close for Winter vacation December 20, 2024
Schools re-open after Winter vacation January 6, 2025
Fourth non-instructional day February 14, 2025
Family Day February 17, 2025
Schools close for Spring vacation March 14, 2025
Schools re-open after Spring vacation March 31, 2025
Good Friday April 18, 2025
Easter Monday April 21, 2025
Fifth non-instructional day May 16, 2025
Victoria Day May 19, 2025
Administrative Day and School Closing June 27, 2025
• Sixth non-instructional day to be chosen by each school
Motion Carried Unanimously
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) makes available to the public, via the District website, the schedules of fees that have been approved by the Parents’ Advisory Council for the school where the Board proposes to offer specialty academies.That the Board of Education of School District No. 61 (Greater Victoria) makes available to the public, via the District website, the schedules of fees that have been approved by the Parents’ Advisory Council for the school where the Board proposes to offer specialty academies.
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer's report as presented.Motion Carried Unanimously
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-01 Capital Plan 2023/24.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(a) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(b) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(c) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(d) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
1. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 9, 2023, is hereby adopted.
2. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-01.
Read a first time this 24th day of April, 2023;
Motion Carried Unanimously
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-01 Capital Plan 2023/24.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(e) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(f) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(g) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(h) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
3. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 9, 2023, is hereby adopted.
4. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-01.
Read a second time this 24th day of April, 2023.
Motion Carried Unanimously
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) agree to give all three readings of School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-01 at the April 24, 2023 Board meeting.Motion Carried Unanimously
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve Capital Bylaw No. 2023/24-CPSD61-01 Capital Plan 2023/24.
WHEREAS in accordance with Section 142 of the School Act, the Board of Education of School District No. 61 (Greater Victoria) (hereinafter called the “Board”) has submitted a capital plan to the Minister of Education (hereinafter called the "Minister") and the Minister has approved the capital plan or has approved a capital plan with modifications,
NOW THEREFORE in accordance with Section 143 of the School Act, the Board has prepared this Capital Bylaw and agrees to do the following:
(i) Authorize the Secretary-Treasurer to execute a capital project funding agreement(s) related to the capital project(s) contemplated by the capital plan or the capital plan with modifications;
(j) Upon ministerial approval to proceed, commence the capital project(s) and proceed diligently and use its best efforts to complete each capital project substantially as directed by the Minister;
(k) Observe and comply with any order, regulation, or policy of the Minister as may be applicable to the Board or the capital project(s); and,
(l) Maintain proper books of account, and other information and documents with respect to the affairs of the capital project(s), as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
5. The Capital Bylaw of the Board for the 2023/24 Capital Plan as approved by the Minister, to include the supported capital project(s) specified in the letter addressed to the Secretary-Treasurer and Superintendent, dated March 9, 2023, is hereby adopted.
6. This Capital Bylaw may be cited as School District No. 61 (Greater Victoria) Capital Bylaw No. 2023/24-CPSD61-01.
Read a third time this 24th day of April, 2023, and finally passed and adopted the 24th day of April, 2023.
Motion Carried Unanimously
April 24, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend the following Section 72 Reports:
G.2. Record of In-Camera Board of Education Meeting – March 13, 2023 Replace the item Strategic plan with the item Budget
G.7 Record of Special In-Camera Board of Education Meeting – April 4, 2023 Replace the item Strategic plan with the item Budget
G.8. Record of Special In-Camera Board of Education Meeting – April 5, 2023 Replace the item Strategic plan with the item Budget
G.9 Record of Special In-Camera Board of Education Meeting – April 17, 2023 Replace the item Strategic plan with the item Property
Motion Carried Unanimously
May 29, 2023That the Board of Education of School District No. 61 (Greater Victoria) dissolve the Indigenous Education Ad Hoc Committee.The Indigenous Education Ad Hoc Committee was dissolved.
May 29, 2023That the motion “That the Board of Education of School District No. 61 (Greater Victoria) refer Draft Policy 5150 Sanctuary Schools with suggested amendments to the May 29, 2023 Board of Education meeting.

AND FURTHER

Provide a copy of the Draft Policy 5150 Sanctuary Schools to Rightsholders, stakeholders and relevant District staff inviting comment in advance of the May 29, 2023 Board of Education meeting.” be referred to the June 12, 2023 Operations Policy and Planning Committee Meeting.
Themotion “That the Board of Education of School District No. 61 (Greater Victoria) refer Draft Policy 5150 Sanctuary Schools with suggested amendments to the May 29, 2023 Board of Education meeting.

AND FURTHER

Provide a copy of the Draft Policy 5150 Sanctuary Schools to Rightsholders, stakeholders and relevant District staff inviting comment in advance of the May 29, 2023 Board of Education meeting.” was referred to the June 12, 2023 Operations Policy and Planning Committee Meeting.
May 29, 2023That the Board of Education of School District No. 61 (Greater Victoria) consider the School Police Liaison Officer Program Review Ad Hoc Committee report at a Special Board Meeting to be scheduled in May 2023.Special Board Meeting was scheduled May 31, 2023.
May 29, 2023That the Board of Education of School District No. 61 (Greater Victoria) refer revised Policy 1161 to the Policy Sub Committee and provide an update at the June 12, 2023 Operations Policy and Planning Committee meeting.The Board of Education of School District No. 61 (Greater Victoria) referred revised Policy 1161 to the Policy Sub Committee and will provide an update at the June 12, 2023 Operations Policy and Planning Committee meeting.
May 29, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the 2022-2023 Audit Planning Report as presented to the Audit Committee.The Board of Education of School District No. 61 (Greater Victoria) approved the 2022-2023 Audit Planning Report as presented to the Audit Committee.
May 29, 2023That the Board of Education of School District No. 61 (Greater Victoria) accept the March 2023 Quarterly Financial Report as presented to the Audit Committee.The Board of Education of School District No. 61 (Greater Victoria) accepted the March 2023 Quarterly Financial Report as presented to the Audit Committee.
May 29, 2023That the Board of Education of School District No. 61 (Great Victoria) receive the Superintendent’s report as presented.The Board of Education of School District No. 61 (Great Victoria) received the Superintendent’s report as presented.
May 29, 2023That the Board of Education of School District No. 61 (Greater Victoria) approve the 2023-2024 Board of Education and Standing Committee meeting dates.The Board of Education of School District No. 61 (Greater Victoria) approved the 2023-2024 Board of Education and Standing Committee meeting dates.
May 29, 2023That the Board of Education of School District No. 61 (Greater Victoria) receive the Secretary-Treasurer’s report as presented.The Board of Education of School District No. 61 (Greater Victoria) received the Secretary-Treasurer’s report as presented.
May 29, 2023That the Board of Education of School District No. 61 (Greater Victoria) amend the April 6, 2023 motion adopted by the Board which provided that the Board fund elementary strings with up to six schools having strings as prep at a cost of $205,351 by removing the staff recommendation for elementary strings of $91,675 and taking the shortfall from the Contingency.The Board of Education of School District No. 61 (Greater Victoria) amended the April 6, 2023 motion adopted by the Board which provided that the Board fund elementary strings with up to six schools having strings as prep at a cost of $205,351 by removing the staff recommendation for elementary strings of $91,675 and taking the shortfall from the Contingency.
May 31, 2023Add three Community Presentations under A.3.
A.3.c. Mark Jenkins
A.3.d. Matt Christie
A.3.e. Elaine Ho
Three Community Presentations were added under A.3.
A.3.c. Mark Jenkins
A.3.d. Matt Christie
A.3.e. Elaine Ho
May 31, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to end the SPLO Program; AND FURTHER the Superintendent will ensure that protocols are established in relation to the following matters: school emergencies, lockdowns, critical incidents, Violent Threat Risk Assessments and ongoing District tracking of all student interactions with Police while in the care of the Board of Education;

AND FURTHER

The Superintendent will provide the Board of Education with a list of the services no longer provided by SPLOs and suggestions for service provision moving forward.
Superintendent to end the SPLO Program; AND FURTHER the Superintendent will ensure that protocols are established in relation to the following matters: school emergencies, lockdowns, critical incidents, Violent Threat Risk Assessments and ongoing District tracking of all student interactions with Police while in the care of the Board of Education;

AND FURTHER

The Superintendent will provide the Board of Education with a list of the services no longer provided by SPLOs and suggestions for service provision moving forward.
May 31, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write to the Minister of Education and Child Care and the Minister of Public Safety and Solicitor General urging them to immediately commission research into the impacts of SPLO programs on K-12 students in BC.Board Chair to write to the Minister of Education and Child Care and the Minister of Public Safety and Solicitor General urging them to immediately commission research into the impacts of SPLO programs on K-12 students in BC.
May 31, 2023That the Board of Education of School District No. 61 (Greater Victoria) direct the Board Chair to write to the Minister of Education and Child Care and the Premier requesting that the provincial government commit to adequate ongoing funding for civilian alternatives to SPLOs such as civilian coaches, youth and family counsellors, social workers, substance use educators, restorative justice initiatives, etc.- so that all school districts have adequate resources to deliver necessary services through the education system utilizing appropriately trained, certified and regulated professionals.Board Chair to write to the Minister of Education and Child Care and the Premier requesting that the provincial government commit to adequate ongoing funding for civilian alternatives to SPLOs such as civilian coaches, youth and family counsellors, social workers, substance use educators, restorative justice initiatives, etc.- so that all school districts have adequate resources to deliver necessary services through the education system utilizing appropriately trained, certified and regulated professionals.

Disclaimer

Google Translate is used as a free tool to enhance the usability of the Greater Victoria School District website. As such, the Greater Victoria School Disctrict is not responsible for Google Translate™.